- Usecases
Pay App Validation & Overbilling Prevention
Verify Percent Complete. Enable Faster Approvals
How to validate pay apps quickly and with confidence?
The Problem
General Contractors (GCs) struggle with validating subcontractor billing and justifying payments to owners. What should be a straightforward pay application review process becomes lengthy and complex. Project teams spend excessive time reconciling schedules of values (SOVs), gathering reports, chasing supers, and conducting site walks.
On large projects, it’s nearly impossible to verify all progress in a single visit, leading to gaps and assumptions. As deadlines approach, teams often repeat site walks or rely on scattered inputs, which introduces errors.
The result: disputes, mistrust, and delayed payments.
How Track3D Delivers
Track3D eliminates guesswork by providing time-stamped, visual progress data mapped directly to floor plans and line items.
Reliable reference to validate progress
As pay applications are submitted, GCs can login to Track3D to view visual, time-stamped proof of progress by floor and scope. The platform links this to the project floor plan and schedule, making validation quick and accurate.
Single source of Truth
Every progress claim is paired with visual proof and documented percentages. This transforms assumptions into facts, giving reviewers confidence that what’s billed matches what’s built.
All Data in One Place
Links with PM tools like Procore and Autodesk to keep workflows connected. Teams don’t have to switch between systems; instead, validation becomes part of their natural process.
Build Credibility
Owners, GCs, and subcontractors all have access to the same source of truth. This shared visibility eliminates misunderstandings, reduces disputes, and fosters trust. With everyone aligned on verified progress data, conversations shift from debates to decisions.
Impact is Undisputed
Track3D turns pay app reviews into a fast, verified, and dispute-resistant process that benefits the entire project team.
Validation Time Cut from 20+ Hours to < 3 Hours
What once took days of effort now takes a fraction of the time. By starting with structured, quantified progress reports, GCs only need to focus on discrepancies instead of reconciling every line item. Reviews that previously consumed entire weeks can now be completed in a single afternoon.
Eliminate Manual Reconciliation
GCs no longer need to manually merge field notes, photos, and spreadsheets. Track3D delivers quantified data that’s already structured against project plans, making validation a quick review process instead of detective work. For every trade, GCs can see the % complete, production quantities, and locations—linked to visuals for verification when needed.
Stronger Justification to Owners
Owners questioning submissions is one of the biggest bottlenecks in pay app reviews. Track3D equips GCs with hard evidence: production quantities, percentage complete, and visuals from the locations in question. Instead of multiple site walks and long explanations, disputes are resolved in a single session, accelerating approvals and strengthening owner relationships.
Fewer Disputes with Trades
Arguments with trades are often fueled by unclear documentation. With Track3D, every progress record is tied to time-stamped evidence. GCs can generate a share link for a specific date, location, or entire level and send it to trade partners. Everyone reviews the same context—numbers plus visuals—so disputes resolve faster and with less tension.
Faster Fund Release & Better Cash Flow
Because validation is faster and disputes are resolved early, approvals move smoothly through the chain. That means trades are paid on time, owners gain confidence in the process, and GCs maintain better control over project cash flow.
- Get In Touch